June 2, 2014

Work Session

The work session of the Mayor and Council of the City of Gooding, Idaho was called to order at 6:00 pm in the Gooding Municipal Building, 308 5th Ave West, Gooding, Idaho on June 2, 2014.

Roll Call

Present were Mayor Nelson, Councilpersons Arkoosh, France, Houser and Magnelli.

Visitors

None

Purpose

Each department at the meeting presented information on major department expenditures for Fiscal Year 2014-2015.

The police department needs another full time position to support department needs.  The police department also requested additional funds to purchase two used vehicles and would like to start putting $15,000 away in savings per year to purchase the next set of vehicles instead of leasing them.

The fire department is requesting an additional $2,000 to pay for air tank inspections.  The fire department will also need an additional $40,000 to pay for the engineering fees for the site study needed to bring services to their new location and an additional $20,000 for architectural fees to design the building.

The public works director discussed the street department.  The anticipated costs to run the tree yard are approximately $40,000 per year.  The council asked Mr. Bunn to talk to the County Commissioners about splitting the cost of the tree yard.  The street department will also have additional costs associated with tree maintenance.

The airport will need a building to house the new airport fire truck.  The building is estimated at $35,000.  The non-direction beacon is averaging $5500 per year for maintenance and compliance.  In addition, approximately $60,000 will be budgeted to purchase and maintain gas tanks and pumps at the airport.

The parks department has budgeted an additional $25,000 to help support the golf course but all other expenses have remained the same.

Since irrigation will be discontinued in FY2015, the mayor asked to move the sales tax revenue that was previously included in irrigation to the parks budget to help support the golf course.

The library department is requesting an additional full time employee which would allow the library to be open on Saturdays and take some of the pressure off the Library Director.  Mrs. Bigler also informed the Council that she lowered her grant line because she found out most of the grants need to be applied for by a separate 501-3C as the library doesn’t qualify for many of the grants on their own.

The only remaining budgets to review are for water, sewer and sanitation.  The Mayor asked the Public Works Director to review these three budgets and present them at the next meeting.

There being no further business, the meeting adjourned.

Regular Meeting

The regular meeting of the Mayor and Council of the City of Gooding, Idaho was called to order at 7:00 pm in the Gooding Municipal Building, 308 5th Ave West, Gooding, Idaho on June 2, 2014.

Roll Call

Present were Mayor Nelson, Councilpersons Arkoosh, France, Houser and Magnelli.

Visitors

Present was Julia Oxarango-Ingram.

Changes to Agenda (Idaho Code 67-2343 Sec 4 (b))

None

Consent Calendar

(Consent Calendar contains items which require formal Council action, but which are typically routine or not of great controversy.  Council members can approve the items listed on the consent calendar as one item or, if finding a correction needs to be made, can pull that item for discussion.  There will be no separate discussion on these items unless a Council Member or a member of the audience requests removal of the items from the Consent Calendar.)

Mayor Walt Nelson asked, “Consent Calendar Items numbered are before you, are there any items to be removed?”  There being no objection, Councilman France moved to approve the Consent Calendar.

  1. Minutes of the May 5 & 19, 2014 Meetings
  2. Accounts Payable in the amount of $67,013.22
  3. Payroll in the amount of $122,697.13
  4. Fireworks Permit- First Christian Church
  5. Building Permits

No.

Date

Name

House

Street

Use

 Value

 Fee

14-14

3/14/14

John and Dawna Flora

1135

Utah Street Addition

 $23,000.00

 $490.39

15-14

5/16/14

Walt Barnes

901

Utah Street Fence

 $  5,000.00

 $  30.00

16-14

5/27/14

SIRCOMM

422

Idaho Street Cell Tower

 $21,000.00

 $553.16

Motion seconded by Councilman Arkoosh.  Motion carried unanimously.

Visitors Business

Julia Oxarango-Ingram- Economic Development Update:  Southern Idaho Rural Development (SIRD) is a division of Region IV Development Association, Inc. (RIVDA).  SIRD provides community development and economic development assistance to rural cities.

Julia Oxarango-Ingram gave the Council an update regarding economic development in the City of Gooding.  She has been focusing on Gooding’s thirty (30) empty downtown buildings and has been giving tours to various state agencies; Department of Commerce, Department of Labor and Idaho Housing.  She has also contacted Northwest Community Development Institute who specializes in training community development professionals and volunteers in the techniques of modern leadership and management of community development efforts.  She is working with instructors at the institute to develop a partnership where students would gain experience by touring rural cities and then go back to the institute and come up with ideas on how to improve downtown facades, help develop new parking strategies and other design ideas for overall downtown revitalization projects.  Ms. Oxarango-Ingram is also working on the Gooding Gateway Project.  This project is a collaboration between the owners of the University Inn, North Canyon Medical Center, the Basque Association, the Gooding Historical Society and the Chamber of Commerce.  The University Inn is interested in building a handicap accessible park that could be open to the public.  North Canyon Medical Center is interested in building a walking trail that encompasses several commercial properties in that same area.  The Basque Center has commented that they could help with parking and landscaping while the Gooding County Historical Society has offered to help pay for signage along the trail.  The Chamber of Commerce is interested in building an information gazebo to highlight the downtown area of Gooding.  The Gooding Gateway Project is just getting started and will likely take several years of planning before it will be put into place.  In addition, she has been helping the Historical Gooding Bed & Breakfast with their operation facelift project.  She has been helping them paint the outside façade of their building.

Ms. Oxarango- Ingram asked the Council to consider renewing Gooding’s partnership with SIRD for a yearly cost of $2,000.00.

Unfinished Business

Annexation of Rural Fire Department Land:  The Council discussed the annexation of the Rural Fire Department Land into the City limits and whether other land owners around the property who receive city services should be annexed as well.  Attorney Hobdey advised the Council to have surveys done of the land they would like annexed and that he will need the legal descriptions to move forward.  The Council asked Public Works Director Todd Bunn to have three separate (3) surveys done so they have options available should any land owner contest annexation.  Mr. Bunn contacted three surveyors and only one responded with a quote.

Budget Hearing: Scheduled for August 4, 2014 @ 6:30 pm

Planning & Zoning Commission- New Appointee needed:   The Mayor and members of the Council will reach out to the community to see who may be interested in serving on the P & Z Committee.

Schedule Budget Work Session:  A budget work session of the Mayor and Council of the City of Gooding, Idaho was scheduled for 6:00 pm in the Gooding Municipal Building, 308 5th Ave West, Gooding, Idaho on June 9, 2014.

Collection Agency for Delinquent Accounts:  Mayor Nelson asked the City Clerk to contact several collection agencies to gather information on collection techniques, cost to have them collect, and other collection policies before making a decision on which the City will use for collections.

New Business

Police- Copy Machine:  Civil Service Officer Rhonda Shoup explained that the Police Department needs a new copy/print/scan/fax machine.  The current machine is not compatible with the new server.

Councilman Arkoosh moved to allow the Police Department to enter into a 5-year lease with Business Techs for a copier/printer/scanner/fax machine.  The cost will be $95.00 per month and the monthly maintenance would be $36.00 per month.  The old machine will be given to the Library and the current library printer can be given to Business Techs on trade.  Motion seconded by Councilwoman Houser.  Motion carried unanimously.

Corporate Technology Server Project:  Corporate Technology is the current company the City uses to monitor and maintain the computer systems for City Hall.  The server project has taken over six (6) months to complete and is still not set up correctly.  The Council would like Clerk Hall to provide a copy of the original contract to Attorney Hobdey for review.

Airport- FY2014 Pavement Rehabilitation Project:  Bids were opened for the FY2014 Pavement Rehabilitation Project on May 23, 2014.  Six contractors, including both prime and subcontractors, obtained plan sets and two bids were received.  The following is a recap of the bids along with the engineer’s estimate.

FY2014 Pavement Rehabilitation Project

Contractor

Total Bid

Straight Stripe Painting, Inc.

$191,777.11

Maxwell Asphalt, Inc.

$230,010.00

Engineer’s Estimate

$242,900.00

Councilman Arkoosh moved to accept the bid for $191,777.11 from Straight Stripe Painting, Inc. for the Airport FY2014 Pavement Rehabilitation Project.  Motion seconded by Councilman Magnelli.  Motion carried unanimously.

Jerry Mason Training on Planning and Zoning:  Twin Falls County Planning and Zoning Department is hosting Jerry Mason for a training on planning and zoning.  The cost is $35.00 per person.  Planning and Zoning Administrator Morri Hall and Planning and Zoning Secretary Hollye Lierman will be attending.

Councilman Arkoosh moved to offer the Jerry Mason training on Planning and Zoning to the entire Planning and Zoning Committee.  Motion seconded by Councilman Magnelli.  Motion carried unanimously.

Gooding Basque Association, Inc.:  In consideration of the Gooding Basque Association, Inc. installing a sprinkler system on approximately one (1) acre of land owned by the City of Gooding, near the Basque Association Cultural Center; the City agreed to waive the water charges from May through September 2003.    Since this agreement was put in place, the Cultural Center has planted grass and trees that use additional water.

Councilman France moved to average the winter water usage for the Gooding Basque Association, Inc and then bill them that average through the summer months instead of their actual usage.  This agreement is in consideration of the Gooding Basque Association, Inc. continuing to water and maintain approximately one (1) acre of land owned by the City of Gooding, near the Basque Association Cultural Center.  Motion seconded by Councilman Magnelli.  Motion carried unanimously.

Idaho Power- Glanbia Extension:  Idaho Power is requesting this variance to build structures which are approximately 75 ft tall. The height of these structures are necessitated because of concerns for wire clearance from the existing distribution lines and proposed traffic signals at the intersection of US-26 and SH-46 in Gooding.  Idaho Power will send more detailed information for the Council to consider at the next meeting.

Family Dollar- Request to Waive Fees for Sign Permit:  The Idaho Department of Transportation is requiring that the Family Dollar Store move their current sign to a new location.  The Family Dollar Store already paid for the initial sign permit when it was built.  Nothing will change except for the location.

Councilwoman Houser moved to waive the City’s building permit fee for the Family Dollar Store’s sign permit.  Motion seconded by Councilman France.  Motion carried unanimously.

Department Reports

Police Chief Chris Ward:  None

Fire Chief Brandon Covey:  Fire Chief Brandon Covey reported that Glanbia’s building permits have been put on hold until they address the issue of not having enough water for fire suppression.  Brandon hopes the insurance company will be the driving force at making them build more water storage.

Public Works Director Todd Bunn:  None.

Library Director Cindy Bigler:  Library Director Cindy reported that the library served 1800 patrons, checked out over 2700 materials and read to 1373 children for outreach events and story times.  The library also had 885 computer log-ins and over 444 people participated in the Science Technology Engineering, Art and Math (STEAM) Programs.

Some events in June include summer reading for kids on Tuesdays and Thursdays at 10:00 am, summer reading for tweens & teens on Tuesdays at 6:00 pm, story time in the East Park on Wednesdays at 12:30 pm, book club for tweens & teens on Thursdays at 3:00 pm, adult book club on Thursdays at 6:00 pm, Jr. builder club on Fridays at 3:00 pm, and various other specialized classes and activities.

City Clerk Morri Hall:  City Clerk Morri Hall submitted letters and notices of interest to the Council.

Executive Session:  Councilman France moved to adjourn into executive session in accordance with Idaho Code 67-2345 Section (f) to communicate with legal counsel.  Motion seconded by Councilman Arkoosh.  Upon roll call, Councilpersons Arkoosh, France, Houser and Magnelli voted aye.  Motion carried.

The meeting reconvened and there being no further business, the meeting adjourned.

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